BRADWELL VILLAGE HALL - HIRE AGREEMENT
Purpose of hiring………………………………………………………
(Maximum number of 80 patrons and/or guests admitted)
Period of hiring
Date………………………………………………………………….…....
Hours………………………………...…………………………….…......
Hiring Fee……..………hrs @ ....……......per hr
Deposit (must be cheque) RESERVATION £……./ DAMAGE REFUNDABLE £…….
Delete if not required
Payable on or before……………………………
Full amount due………………………….………
Payable on or before……………………………
Cheques should be made payable to :BRADWELL VILLAGE HALL
BRADWELL VILLAGE HALL committee member:
Name
Telephone
Hirer
Name…………...........................................................................
Address………………………………………………………………
………………………………………………………………………..
Telephone……………………………………………………………
E-mail………………………………………………………………...
BRADWELL VILLAGE HALL - HIRE AGREEMENT
PLEASE COMPLETE AND SIGN THE DECLARATION
The individual and/or organisation detailed below accept the definitions, terms and conditions of hire as set out in this document.
SIGNED by or on behalf of the Hirer ………………………….. Date ………………..
Print Name ……………………………….. Group (If applicable) .……………………
SIGNED on behalf of BRADWELL VILLAGE HALL...................................................
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DATE: …………………………..
Print Name: ……………………………….
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FOR BOOKINGS INVOLVING CHILDREN, YOUNG PEOPLE UNDER 18 AND VULNERABLE ADULTS
CHILD PROTECTION STATEMENT
The Hirer accepts full responsibility for ensuring that an appropriate Child Protection Procedure is in place and is observed by all persons on the premises involved with children and young persons under the age of 18 during the course of the event for which the premises have been hired.
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SIGNED on behalf of the Hirer ………………………… Date …………………………
Print Name: …………………………… Group (if applicable) ………………...
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SPECIAL CONDITIONS – please complete after discussion with Representative.
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BRADWELL VILLAGE HALL PREMISES TERMS AND CONDITIONS OF HIRE
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BOOKING: All booking applications must be in writing on the booking form provided. The person signing this form will be considered the Hirer. Where an organisation is named in the application the organisation will also be considered the Hirer and shall be jointly and severally liable with the person who signs this form.
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RESERVATION DEPOSIT: The Hirer will may be required to pay a deposit of at the time of booking. This will be a min 50% or payment in full at booking -with full payment to be received prior to event.
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KEYS: Keys may sometimes be made available to approved persons by arrangement in advance of the booking date. The keys must be returned immediately after the end of the hiring. Please contact the the representative at time of enquiry to make arrangements.
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Damage and losses: The Hirer will be solely responsible for and damage or losses as a result during the period of hire, and the cost of rectifying damage arising during the hiring.
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DAMAGE DEPOSIT: Where required the Hirer will pay a deposit at the time of booking. This will be returned within 30 days of the event, subject to any sums withheld to meet part of the hire fees or the cost of rectifying damage arising during the hiring.
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SUPERVISION AND RESPONSIBILITY: The Hirer will during the period of the hiring be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight and the behaviour of all persons using the premises whatever their capacity including proper supervision of car-parking arrangements so as to avoid danger to members of the public and obstruction of the public highway.
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COMPLETION OF HIRE: At the end of hiring the Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition properly locked and secured unless directed otherwise by authorised representatives and any contents temporarily removed from their usual positions properly replaced. Should this not be complied with BRADWELL VILLAGE HALL reserves the right to make an additional charge.
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CHILD PROTECTION: In the event that the hiring involves the attendance of children and young persons under the age of 18 at the premises, the Hirer confirms that there will be in place an appropriate Child Protection Procedure. The Hirer agrees to ensure that all adults present on the premises are aware of this Procedure and abide by it. The Hirer confirms that, when necessary under the terms of the Child Protection Procedure, appropriate Criminal Records Bureau checks will be carried out in respect of persons involved with children and young people on the premises during the course of the hiring.
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PARKING: The hirer of the premises is allowed the use of the limited space car park in front of the hall however this requires due courtesy to other residents and users and any decisions by the representative will be final..
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EXCLUSIONS: The Hirer shall not use the premises for any purposes other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way, nor do anything to bring on to the premises anything which may endanger the premises or any insurance policies connected with the premises.
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ALCOHOL: The hire of the bar can be arranged by separate agreement.
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SMOKING: The designated smoking area is in front of the hall where wall mounted ash trays are provided. There are no other smoking areas provided.
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MUSIC DJ: The hire of the disco/DJ can be arranged by separate arrangement. The Hirer agrees in any event to terminate all loud noise on the premises at 11.00pm.
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PUBLIC SAFETY: The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays and shall ensure that such events shall not involve the infringement of any copyrights or performing rights.
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Where the purpose for which the premises are hired includes dancing, the Hirer shall not cause or allow the maximum number of patrons and/or guests admitted to exceed the number specified on the application form.
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EMERGENCIES: In anticipation of an emergency it is the Hirer’s responsibility to ensure that he knows the location of first aid kits, stopcocks, the nearest hospital and the like as specified in the ‘Health and Safety policy’.
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The Hirer shall not interfere in any way with the Boiler, fire appliances, electricity or gas fittings, meter fittings or fixtures on the premises.
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It is the responsibility of the Hirer to ensure that the electricity supply is appropriate for any equipment used and that any equipment used will not endanger, overload or damage the electricity supply, circuits, wiring, plugs, sockets, switchboards or other equipment.
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INSURANCE: The Hirer acknowledges that the loss of any items left unattended is not covered by Bradwell Village Hall insurance cover.
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CANCELLATION: If the Hirer wishes to cancel the booking before the date of the event the representative requires as much notice as possible ideally 24hrs.
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Bradwell village Hall committee reserves the right to cancel this hiring in the event of the premises being required for use as a polling station, for a parliamentary or local government election or bye-election in which case the Hirer shall be entitled to a refund of any deposit already paid.
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In the event of the premises or any part thereof being rendered unfit for the use of which it has been hired Bradwell village Hall shall not be liable to the Hirer for any resulting loss or damage whatsoever.
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ACCESS: The Hirer shall allow any duly authorised representative of Bradwell Village Hall to access to the premises or any part thereof at all times during the hiring.